The ultimate working-from-home survival guide

Outlast the outbreak from your home office

As the Covid-19 crisis continues to engulf the world, it will undoubtedly change the way we work. You and your team are probably working from home already. You may have been given a timeline of two weeks or you have simply been told to stay home for the foreseeable future. Whilst a few days at home is a welcome, relaxing break from stressful commuting and in-person meetings, staying productive can be challenging and long periods of isolation can be damaging to your mental health and overall team morale. To help you stay sharp, positive and productive, follow these top tips for outlasting the outbreak from your home office.

Ensure a productive workday

 

Get ready as if you’re about to catch the Tube

Shower, eat breakfast and yes, get dressed. Whilst working comfortably in your cosy pyjamas on the couch is the most attractive aspect of working from home, it won’t help you snap into work mode. In fact, you’re more likely to feel tired and groggy. Plus, you’ll want to feel confident calling in to meetings — you’ll probably be asked to join meetings with your camera on, as companies will want to ensure effective communication during this crisis.

 

Write a to-do list

Once you’re up and feeling refreshed, you’re ready to tackle your to-do list. 30% of remote workers said they feel more productive with a to-do list. Grab a notebook and jot down things to do — work-related and personal — to help you plan your day. But of course, there’s an app for that too, if you’re looking for a greener option to task management.

Try to categorise or sort by morning, afternoon and evening to help you stay productive. Trust us, there’s nothing better than ticking off your list at the end of a day – and what a great excuse for relaxing at the end of the day!

 

Start working at your normal working time.

If you’re normally in the office at 8.30am, turn your computer on at 8.30am.  Even if you don’t have morning meetings, keeping your normal routine will help you get motivated quickly. The last thing you want to do is start late and end up working late to make up for it. However, you may decide you need to shift your working hours, and that’s fine. This is your chance to set a working schedule that works for you — and your health.

 

Keep track of tasks and deadlines

 

Stay organised

Along with that to-do list, it’s important to keep a list of objectives and deadlines for the day or week. You’ll also want to keep a clean desk, desktop and filing system. The latter is especially critical if you’re working in Microsoft Teams or Monday.com in which documents easily get lost without a standardised filing system.

 

Be active in group chats

Whether you’re using Microsoft Teams, Monday.com or Mural, be sure that you’re visibly ‘at work’. That might mean answering queries, posting a status update on what you’re working on, offering to take on a task, or participating in a public conversation.

Just remember that this doesn’t mean that you have to be furiously working and posting non-stop. You can take breaks. It’s perfectly fine to appear to be ‘away’ during the day. We’re striving to keep our normal working routine here, not turn you into a superhuman working-from-home machine!

Focus on your health

 

Schedule breaks

To build on that point, studies show that workers take fewer breaks when working from home. Perhaps it’s the fear of not being there to answer an email or IM. No one wants to look like they’re slacking. But you need to give your mind (and eyes!) a break from your computer screen every now and then, just as you do in the office. Set aside a few minutes a day to do yoga, make a cup of tea, read a book or go for a walk to clear your head.

But not all breaks are healthy. Mindless online shopping or Facebook browsing won’t help you focus later. See these tips on how to avoid taking unproductive breaks.

 

Don’t forget to eat

I know, sounds impossible right? But in reality, working from home can throw off your normal eating schedule. When you get so buried in a task at home, odds are there isn’t anyone there to invite you to lunch. Schedule an hour’s lunch break every day. Put it in your calendar if you need to, to remind you and your co-workers.

And during this crisis, it’s more important than ever to avoid junk food and binge-eating that can be detrimental to your health. Nutritionist Natalie Burrows offers top tips for eating well to support your immune system and prevent infection.

 

Get outside (if you’re not self-isolating!)

If you or someone you live with is showing symptoms of Covid-19, WHO recommends self-isolating in your home for at least 7 days to prevent the spread of infection.

If you’re healthy and not showing symptoms, you’re probably practicing social distancing — but that doesn’t mean you can’t leave your home.  As you won’t be walking to work or the Tube, your body will miss that little bit of exercise! Stretch your legs with a quick pop to the shop or a walk around the neighbourhood. To stay in peak health, be sure to get a bit of fresh air and vitamin D when you can.

Studies actually show that walking alone can boost your immune system dramatically. Men and women who walk at least 20 minutes a day, 5 days a week had 43% fewer sick days than those who walked once a week or less.

 

End your day at your normal working time

Surprisingly, studies show that working from home often leads to longer working hours. But shutting off at your normal time is important for your health. Just because you don’t have to commute, doesn’t mean you need to continue working. If you normally end at 5.30pm, sign off and close your laptop. Being available 24/7 won’t help you stay productive or impress your manager – it will only make you more tired, grumpy and ineffective, or worse, susceptible to illness.

Tips for managers

 

Trust your employees to do the work

This extended period of working from home will test your team’s ability to stay self-motivated and meet deadlines – and your management skills. Whilst it will undoubtedly be tempting, this is not the time to start micromanaging. Your team will need some time to adjust to working from home – balancing a work schedule from home with daily family life isn’t easy!

Plus, studies show that you have nothing to worry about. Remote workers tend to work a full shift and take fewer breaks. They actually end up working 1.4 more days per month than office workers on average! They’re also less likely to get distracted, and most find it easier to complete creative tasks when at home.

 

Communicate clearly online

So, how do you stay involved and in control as a manager but avoid turning into a burdensome micromanager? State objectives, tasks and deadlines clearly in your task programme. Assign and tag your team members to each task and be sure to answer queries as quickly as possible.

But whilst written communication is important and efficient, this is the time to focus on encouraging face-to-face communication as much as possible. Set up daily Scrum stand-ups, especially if your team is used to working in an agile way, and be sure to use video. This will help you provide key context, answer queries and avoid miscommunication.  If video calls and stand-ups are new to your team, send across helpful guides to let them know what’s expected from their participation.

 

Use the right tools

We’ve mentioned a few communication tools and software that we use, but you really have your choice of software for your team’s needs. Microsoft Teams is the perfect tool for chatting and collaborating, and Monday.com is handy for planning, tracking and assigning tasks. We’ve recently adopted the sticky-note app Mural for streamlining daily meetings and stand-ups. All are visually intuitive, simple and easy to use.

 

Boost team morale

Work hard, play hard — even at home! This extended period of time away from the office calls for a focus on keeping the team spirit alive and well. Plan virtual coffee breaks, lunches and games to bring the team together as often as possible (without overloading their calendar of course!). It’s important to open up time for chatting and banter, not just meetings. Here at Bright, we’ve set up Bright Olympics to play a few short games and chat over coffee to stay in touch.

 

We’re all in this together

The Covid-19 crisis is affecting us all. Businesses are now under tremendous pressure to keep things running smoothly but setting up remote working and ensuring productivity is a challenge for both management and the team. By following these tips, we hope you’ll be able to find and provide some much-needed security for your company in the year ahead. If you need help adopting new ways of working to support your newly remote team, schedule a virtual coffee break with the Bright team today or get started with an Agile Hub.

With extreme disruption across global markets from Brexit, Black Monday and the Covid-19 crisis, marketers who find new ways of working with agility and pace are more likely to thrive and survive during such uncertainty. Join our upcoming webinar, a knowledge-sharing event about agile marketing transformation.  Explore the future of B2B marketing trends: agile marketing survey findings and QA.

For more tips on outlasting the outbreak, stay tuned for our next post on Pivoting your marketing to deliver on business goals.

Charlotte FellowsThe ultimate working-from-home survival guide
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Staying healthy in the wake of Covid-19: Tips for supporting your immune system

As the Coronavirus has now officially been labelled a global pandemic, we remain committed to the health and safety of our team here at Bright and to our community in London. Our thoughts are with all those who have been affected by this outbreak. We are taking the advice from the World Health Organisation seriously, and remind our team and clients to self-isolate if they are experiencing symptoms of Covid-19.

In a crisis such as this, it’s important to focus on staying healthy. The following tips will help you support your immune system — providing the nutrients, vitamins and antioxidants it needs to boost your health.*

Eat the rainbow to increase your nutrient intake and antioxidant status

Your immune system relies on vitamins and minerals to give it the energy and fighting power it needs to tackle foreign pathogens (aka bacteria and viruses). Fruits and vegetables are the most densely packed foods for getting your vitamins and minerals. To ensure you’re getting a good variety, aim to eat a rainbow of colours each day — green broccoli, red pepper, orange carrots, purple aubergine, blue blueberries, white cauliflower. Eating two different pieces of fruit and a minimum of five different vegetables a day will also increase your antioxidants status. Antioxidants are used to mop-up free radicals to protect the cells and tissues throughout our body — think anti-ageing.

Feed your gut’s good bugs with a daily dose of fibre

The bacteria in your gut has a big impact on your immune system, helping develop the cells that fight infection and regulate its actions. In fact, a number of ailments can be connected back to the gut. Your microbiome – the bugs that live in your intestines – need soluble fibre to grow and thrive, but the average intake in the UK is only 17g and the recommended daily amount is 30g minimum — think rolled porridge oats, beans, pulses, fruits, vegetables and wholegrains.

Fibre is also required for healthy bowel movement (yes, we’re talking #2) which is vital for clearing toxins that your body no longer wants or needs. A stagnant bowel increases the likelihood of toxins being reabsorbed into the body, which is something we all want to avoid.

Boost immune support with omega-3 fats

Omega 3 is often lacking in the average western diet but it’s essential to helping the immune system prevent and suppress viral infections – including Coronaviruses. Oily fish such as salmon, mackerel, anchovies, sardines and herring (SMASH) are a great source of omega 3, and three portions a week will give you a good amount. Oily fish also contains vitamin D and zinc which helps the immune system function properly. Chia, flax and hemp oil are great vegetarian sources of omega 3 and mushrooms contain vitamin D, as well as beta-glucans, which support the immune system.

Season with herbs and spices for antiviral power

Have fun with flavours by adding herbs and spices to your meals for their antioxidants and anti-viral powers! Ginger, turmeric, garlic, onions, and horseradish are all good options, as well as cinnamon, ginseng, cayenne pepper and peppermint, or dandelion, mistletoe, liquorice, oregano and basil.

Reduce your stress levels and strengthen your body

The body produces cortisol in a state of stress and although there are a lot of negative connotations around cortisol, it is a vital hormone for memory function, metabolism regulation and to activate our ‘fight and flight’ response in dangerous situations. However, long-term cortisol demand, due to continued stress, does have an inhibitory effect on your immune system, preventing pathogen fighting cells from doing their job. Try meditating, walking in nature or yoga to strengthen your ‘rest and digest’ response.

Intense exercise is also a stressor on the body and will impact your immune system in the short term while you recover. Consider taking it down a notch – daily movement is still beneficial though, so enjoy walking or cycling for a while instead.

Sleep more to improve your health

We all know sleep is important but the majority of us still put it low on the priority list and let other tasks eat into our dreaming hours. Aim for 8-10 hours every night to let your body repair itself and prepare for another day. The immune system needs those hours to release infection-fighting antibodies and cells while we sleep — these are reduced during periods of insufficient sleep. To improve sleep hygiene, try going to bed and waking up the same time each day — our bodies love routine! Also, be sure to turn off the laptops, mobiles, TV’s and bright lights at least one hour before bed. Instead, enjoy a good book, meditate or take a bath with Epsom salts to wind down and help your body relax and prepare for sleep.

With extreme disruption across global markets from Brexit, Black Monday and the Covid-19 crisis, marketers who find new ways of working with agility and pace are more likely to thrive and survive during such uncertainty. Sign-up for our webinar: Explore the future of B2B marketing trends: agile marketing survey findings and QA to learn more.

Corona virus advice

*People who are immunocompromised or elderly are at a higher risk. Following this advice does not guarantee reduced risk of infection or recovery aid from Covid-19.

Natalie BurrowsStaying healthy in the wake of Covid-19: Tips for supporting your immune system
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